Privacy Policy

Last updated: 6 November 2025

This privacy policy explains how Derby Mountain Rescue Team ("www.derbymrt.org.uk") collects, uses, and protects personal data when you use our website. We take your privacy seriously and are committed to safeguarding your information in accordance with UK GDPR and the Data Protection Act 2018.

Definitions and Interpretation

In this privacy policy:

• Data means all information that you submit to Derby Mountain Rescue Team via the Website. This definition includes, where applicable, the definitions provided in the UK GDPR and Data Protection Act 2018.
• Cookies means small text files placed on your computer by this Website when you visit certain parts of the site and/or when you use certain features.
• We/Us/Our means Derby Mountain Rescue Team (Derby MRT), a registered charity (No. 1089237) and company limited by guarantee (No. 4229996). Registered address: Derby Mountain Rescue Team, Ashbourne Road, Mackworth, Derby, DE22 4NB.
• UK and EU Law refers to relevant data protection and electronic communications legislation, including the UK GDPR and the Privacy and Electronic Communications Regulations (PECR).
• User/You means any third party that accesses the Website and is not a member, employee, or contractor of Derby Mountain Rescue Team acting in the course of their role.
• Website means the website you are currently using, www.derbymrt.org.uk, and any sub-domains unless expressly excluded.

Scope of this Privacy Policy

This privacy policy applies only to the actions of Derby Mountain Rescue Team and Users with respect to this Website. It does not extend to any other websites that can be accessed from this Website, including links to social media or partner websites.

Data We Collect

We may collect the following personal and technical data:

• Name
• Date of Birth
• Contact details such as email address and telephone number
• Demographic information such as postcode, preferences, and interests
• IP address (automatically collected)
• Web browser type and version (automatically collected)
• Operating system (automatically collected)
• Referring URL, activity on the Website, and exit pages (automatically collected)

All data is processed in accordance with this policy.

How We Use Your Data

Derby Mountain Rescue Team is the data controller. We use your data to:

• Maintain internal records
• Improve our services and website functionality
• Operate day-to-day business and fundraising activities
• Comply with legal obligations and governance requirements

We will retain data only as long as necessary for these purposes.

Your data will not be disclosed to third parties unless required by law or with your explicit consent. We may share data with trusted service providers who act on our behalf under strict data protection obligations.

All personal data is stored securely in accordance with the UK GDPR and the Data Protection Act 2018.

Third-Party Services

We may employ trusted third parties to process data or provide essential services for this Website (e.g. hosting, analytics, email distribution). These third parties have limited access to your data and only use it for the purpose of performing their assigned tasks.

Links to Other Websites

Our Website may include links to external sites. We are not responsible for the content or privacy practices of these sites and encourage you to review their privacy policies before providing any personal information.

Your Data Rights

Under the UK GDPR, you have the right to:

• Access a copy of your personal data we hold
• Request correction or deletion of inaccurate data
• Restrict or object to data processing
• Withdraw consent where processing is based on consent

Requests can be made by contacting us at [email protected].

Security

We take appropriate technical and organisational measures to protect your data against unauthorised access, loss, or misuse. However, please note that transmission of data over the internet is not completely secure, and any such transmission is at your own risk.

Cookies

Our Website uses cookies to enhance user experience and functionality. By using this Website, you consent to the use of cookies in accordance with this policy. You can control or delete cookies through your browser settings.

Types of Cookies

Type of Cookie	Purpose
Strictly necessary cookies	Required for the operation of our website, such as enabling secure logins or shopping cart functions.
Analytics cookies	Help us understand how visitors use our site so we can improve performance and content.

For more details, see our Cookies Policy if available.

General

• You may not transfer any of your rights under this policy to another person.
• We may transfer our rights where we reasonably believe your rights will not be affected.
• If any provision of this policy is found invalid, the remaining clauses remain in full effect.
• This policy is governed by the laws of England and Wales, and any disputes shall be subject to the jurisdiction of English and Welsh courts.

Changes to This Policy

Derby Mountain Rescue Team may update this policy from time to time to reflect legal or operational changes. Any updates will be posted on this page, and continued use of the Website will be taken as acceptance of the revised policy.

Contact: [email protected]

Date Published: 6 November 2025

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This Privacy Policy is based on a document originally created with assistance from Rocket Lawyer (https://www.rocketlawyer.co.uk).